Medical Director & Oversight
Medical Director Interview Questions
A grouped set of interview questions to help qualified medical providers evaluate a potential medical director for an aesthetic practice. This is an educational interview guide, not a contract or legal advice.
Last reviewed: 2026-08-04
State Eligibility
- Are you licensed in the state where my practice operates?
- Does your license permit the level of delegation or supervision I need?
- Are there any state restrictions on the number of practices you may supervise?
- Do you meet any state-specific requirements for medical directors?
- Has your license ever been subject to disciplinary action?
Experience
- Do you have experience with the aesthetic treatments I plan to offer?
- Are you familiar with the products, protocols, and potential adverse events?
- Can you provide or review treatment protocols?
- Do you have experience with emergency response in an aesthetic setting?
- How many aesthetic practices do you currently serve as medical director?
Availability
- How quickly can you be reached for routine questions?
- How quickly can you be reached in an emergency?
- Are you available for regular on-site visits if required?
- How many other practices do you currently supervise?
- Do you have a plan for coverage during absences or vacations?
Scope of Coverage
- Which specific treatments are you comfortable overseeing?
- Are there treatments you would not oversee?
- Can you support additional services or treatments in the future?
- Are you licensed in other states if I plan to expand?
- Can you support additional locations or providers?
Good Faith Exams
- Will you perform Good Faith Exams, or will they be delegated?
- If delegated, who will perform them and under what protocol?
- Do you support telehealth Good Faith Exams if permitted by state?
- What documentation do you expect for the exam?
- What is your process for repeat treatments and follow-up exams?
Policies and Protocols
- Will you draft, review, or approve treatment protocols?
- How often will protocols be reviewed and updated?
- Do you have a process for adding new treatments or products?
- Will you provide training on protocols for staff?
- How will protocol deviations be handled and documented?
Chart Review
- How frequently will chart reviews be conducted?
- What percentage of charts will be reviewed?
- Will reviews be documented and shared with the provider?
- How will deficiencies or corrections be tracked?
- Is there a process for addressing repeated documentation issues?
Emergency Support
- What is your emergency response protocol?
- How will urgent or emergency communication be handled?
- Do you have a transfer protocol for emergencies?
- How should adverse events be documented and reported to you?
- What is your process for post-event review?
Training Expectations
- Will you provide staff training on protocols and safety?
- Will you participate in competency assessment for new providers?
- Do you offer ongoing education or case discussion sessions?
- How will you communicate protocol updates or changes?
Record Access
- What access do you need to patient records for chart review?
- How will records be maintained after the agreement ends?
- What data security and privacy obligations apply?
- How will you access records — on-site, remote, or both?
Communication
- What is your preferred method and frequency of routine communication?
- Will there be regular scheduled meetings or check-ins?
- Is there a documented escalation path for clinical concerns?
- How will you communicate protocol updates or changes?
Expansion
- Can you support additional services or treatments in the future?
- Are you licensed in other states if I plan to expand?
- Can you support additional locations or providers?
- How will the agreement be amended for new services or locations?
- Do you have a network for referrals or additional coverage?
Agreement Structure
- Are you willing to put the agreement in writing?
- Are you willing to have the agreement reviewed by my attorney?
- What compensation structure do you expect?
- What term and termination provisions do you expect?
- What transition arrangements do you expect if the agreement ends?
Your Next Step
Ready to take the next step?
Use this checklist alongside the relevant NOVI support options. Requirements vary by state, license and practice structure — confirm specifics with qualified guidance.
NOVI resources are provided for general educational purposes and are not legal, medical, tax, financial, licensing, or regulatory advice. Requirements may vary by state, provider credentials, practice structure, and services offered. Current requirements should be confirmed with qualified professionals and official regulatory sources.